May 2007 financial data
Expenditures totaling $2,197.20 are listed in the Board Summary Report of the June packet (giving May's data) under 1442-700, reflecting Property expenditures on behalf of Alternative Education Programs. There is one check listed for that same amount in the back of the May packet and written on 21 May to VIRCO INC (probably classroom furniture, but could be a hotel and motel management company) and described as "Alternative Ed Supplies, Grant." The problem is, the check's line item number is 1442-610. How does the computer then list it under 1442-700 from the same computer database on the Board Summary Report? There had to be manual intervention - but why? 1490-500, reflecting Other Purchased Services on behalf of Additional Other Instructional Programs has an expenditure listed of $2,407.57 in the Board Summary Report (June packet for the month of May). The checks written for the month total $2,577.04. There are no voided checks to account for the missing $169.47 that goes unreported in the board packet on the Board Summary Report. How does the computer show a check written, yet draw from the same database and lose $169.47? There had to be manual intervention or some transaction done solely in the "books" kept on the computer - but why? 2330-300, reflecting Purchased Professional & Technical Services on behalf of Tax Assessment & Collection shows expenditures on the Board Summary Report of $1,990.18. However, no checks are written against that line item. Using the old Treasury Reports from board packets up through June 2004 (they were radically changed starting in July 2004 and have been a complete joke since July 2005), it can be shown that several tax-based revenue line items appeared in Board Summary Reports for revenue in their full amount of collection and listed in the Treasury Reports at a reduced amount, indicating the fees for the collection services by private contractors. Two of those outside collection methods still exist, at the same rates as they were through June 2003, but most of the others have been assumed by District personnel or are paid periodically by check (i.e., to York Adams Tax Bureau for EIT). One is a 2% fee for collection of Real Estate Transfer Taxes (line item 6153 on the Revenue Board Summary Report) and 5% for collection of Delinquent Real Estate Taxes (line item 6411). Taking those two line items from the May Board Summary Report of revenue in the June packet and applying the appropriate percentages, the total expenditure is $1980.68 - $9.50 short of the reported cost for collection services. These fees can only be detected in this manner, since they are taken out directly before the money is turned over to the district and the only reflection for the public is the 2330-300 line item expenditure. OCCASIONALLY, HOWEVER, THERE ARE ALSO CHECKS WRITTEN TO THIS LINE ITEM, SO THEY MUST BE SUBTRACTED FIRST BEFORE MAKING THE CALCULATIONS AND COMPARING THE BALANCE WITH THOSE CALCULATIONS. |
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